(Revised 6/01)
The Professional Development Department is responsible for policy and oversight of all educational and professional development activities of ISA. Its activities include, but are not limited to: instructor-led industry training courses, distance education programs including web based training, videotapes and CD-ROMs, certification programs, professional licensing/registration, supporting institutional accreditation, student member activities, the ISA Educational Foundation scholarship awards and other activities, volunteer leadership development training, and such other professional development activities of the Society as may be initiated upon approval of the ISA Executive Board.
PDD 1.1 Objective
Stimulates the development and implementation of a comprehensive program of Society educational and professional development services that meet the needs of Society members and contribute to advancing the science and technology of instrumentation, systems, and automation.
PDD 1.2 Duties
PDD 1.2.1 Serves as a voting member of the Board of Department Vice Presidents and possibly on the Executive Board and shares in the determination of Society plans and policies, oversees and recommends professional development policy to the Board, and undertakes assignments from the President and the Board of Department Vice Presidents.
PDD 1.2.2 Supervises, provides oversight and advice for department plans, projects and ongoing activities, and reports the results to the Executive Board and Board of Department Vice Presidents. May establish an organizational structure to effectively attain these Department objectives. Nominates Directors for Board of Department Vice Presidents approval and establishes committees as needed to monitor, oversee and guide the various elements of the Professional Development Department’s programs.
PDD 1.2.3 Monitors the quality and effectiveness of all ISA Professional Development programs and recommends new professional development programs to the Board of Department Vice Presidents and Executive Board as required.
PDD 1.2.4 Recommends candidates for the Eckman Award to the Society’s Honors & Awards Committee.
PDD 1.2.5 Establishes appropriate intra-and inter-society channels of communication and liaison contacts.
PDD 1.2.6 In consultation with the Vice President-elect, recommends a Department Vice President nominee to the Society Nominating Committee on a biannual basis.
PDD 1.2.7 Serves as a member, ex-officio, of all Department Committees and the Certification Board.
PDD 1.2.8 Accountable to the Board of Department Vice Presidents, Executive Board, and, through the President to the Council of Society Delegates for the Department’s proper performance of regular and assigned duties.
PDD 2.1 Objective
Works closely with the Department Vice President to stimulate the development and implementation of Society professional development programs that meet the needs of the Society members and contribute to advancing the science and technology of instrumentation, systems, and automation.
PDD 2.2 Duties
PDD 2.2.1 Serves as a voting member of the Department and shares in the determination of Department plans and policies.
PDD 2.2.2 Establishes appropriate intra- and inter-society channels of communication and liaison contacts.
PDD 2.2.3 Serves as a member of the Society Strategic Planning Department
PDD 2.2.4 Encouraged to participate in the committees and Boards where the Vice President participates to fully understand the issues in each area.
PDD 2.2.5 Undertakes special projects as directed by the Department Vice President.
PDD 2.2.6 Serves two years in an elect capacity during which time continues to develop a better understanding of how the Department works with and relates to other parts of the Society.
PDD 2.2.7 Serves as the Department representative on the Conference & Exhibit Technology Steering Team or appoints a delegate if they are unable to fulfill this duty themselves.
PDD 3.1 Objective
Works closely with the Department Vice President to stimulate the development and implementation of Society professional development programs that meet the needs of the Society members and contribute to advancing the science and technology of instrumentation, systems, and automation.
PDD 3.2 Duties
PDD 3.2.1 Serves as a voting member of the Department and shares in the determination of Department plans and policies.
PDD 3.2.2 Undertakes special projects as directed by the Department Vice President.
PDD 3.2.3 Serves as a member of the Board of Department Vice Presidents Nominating Committee.
PDD 3.3 Organization & Administration
Serves two years in this capacity during which time continues to mentor department members.
PDD 4 Director Emeritus
PDD 4.1 Objective
Works closely with the Department Vice President to stimulate the development and implementation of Society professional development programs that meet the needs of the Society members and contribute to advancing the science and technology of instrumentation, systems, and automation.
PDD 4.2 Duties
PDD 4.2.1 Serves as a voting member of the Department and shares in the determination of Department plans and policies.
PDD 4.2.2 Undertakes special projects as directed by the Department Vice President.
PDD 4.3 Organization & Administration
PDD 4.3.1 This position is to be appointed from the ranks of Past Department Vice Presidents.
PDD 4.3.2 Appointed by the Department Vice President to a one-year term and is eligible for reappointment.
PDD 5.1 Objective
Monitors, oversees, and provides guidance for one or more elements of the Professional Development Department program in support of the Professional Development Department general objectives or provides liaison with other Society activities, departments or allies. Works closely with the Department Vice President to stimulate the development and implementation of a comprehensive professional development program that meets the needs of Society members and contributes to advancing the science and technology of instrumentation, systems, and automation.
PDD 5.2 Duties
PDD 5.2.1 Monitors and oversees the quality and effectiveness of one or more of the Professional Development Department programs. Reports on the status of these activities to the Department Vice President and the Professional Development Department.
PDD 5.2.2 Monitors and evaluates members’ expectations of products or services within assigned area of responsibility as the basis for recommending policy, and standards of business performance. Analyzes both short- and long-term needs within the assigned area of responsibility. Develops plans and proposals, in conjunction with the ISA staff, for the introduction of new services and for the refinement of existing programs. Submits proposals to the Department Vice President for Department and Board of Department Vice Presidents action.
PDD 5.2.3 Makes specific assignments and schedules and calls meetings as needed. Maintains minutes and records that will provide continuity.
PDD 5.2.4 Maintains appropriate intra- and inter-society channels of communication and liaison.
PDD 5.2.5 Undertakes projects as directed by the Department Vice President.
PDD 5.3 Organization & Administration
PDD 5.3.1 The Director is appointed by the Department Vice President with the approval of the Board of Department Vice Presidents, and reports to the Department Vice President.
PDD 5.3.2 The appointment is for one Society year beginning 1 January. Directors are eligible for reappointment.
PDD 5.3.3 Copies of reports, minutes, letters of appointment and other business shall be sent to the Department Vice President and to the staff member assigned by the Executive Director to be the principle support to the Department. The staff support shall maintain files of minutes and reports.
PDD 5.3.4 The Director shall submit an annual report of accomplishments, plans and suggestions to the Vice President by 1 August.
PDD 5.3.5 Committee minutes are considered ISA Business Confidential and shall be distributed to Committee Members and other relevant staff and volunteer leaders after being reviewed and approved by the Director.
PDD 5.3.6 Committees should hold virtual meetings on-line when possible, holding discussions to assist in making decisions through electronic vote via the Internet and other relevant computer network communication media consistent with the requirements of law and Robert’s Rules of Order when required.
PDD 5.3.7 ISA staff that provide support to each committee shall serve as non-voting members of the Committee.
PDD 5.4 The Department Vice President creates and disbands Committees and Boards of the Professional Development Department as necessary to fulfill the responsibilities of the Department. Typically, the following Directors, Committees, and Boards will exist:
PDD 5.4.1 Director, Registration; serves as liaison to NCEES in connection with state licensure of control systems engineers.
PDD 5.4.2 Director Honors and Awards; oversees the review of Eckman Award candidates providing recommended candidates to the Department Vice President to submit to the H&A Committee.
PDD 5.4.3 Director Communications; function fulfilled by Vice President-elect; responsible for overseeing Department programming at ISA conferences and for the Department newsletter.
PDD 5.4.4 Director shall be appointed to chair standing committees to oversee the following activities:
PDD 5.4.4.1 Director, Training Programs
PDD 5.4.4.2 Director, Institutional Programs
PDD 5.4.4.3 Director, Certification Board
PDD 5.4.4.4 Director, Leadership Development
PDD 5.4.4.5 Director, Student Scholarship Awards
PDD 5.4.4.6 Director, International Student Competition
PDD 5.4.4.7 Director, Council of Student Affairs
PDD 5.4.4.8 Director, University Consortium
PDD5.4.4.9 Director, Student Section Support
PDD 5.4.5 Liaison Directors shall be nominated by other Department Vice Presidents for appointment by the Professional Development Vice President to represent the following Department’s needs and concerns:
PDD 5.4.5.1 Liaison Director, Publications Department
PDD 5.4.5.2 Liaison Director, S&P Department
PDD 5.4.5.3 Liaison Director, A&T Department
PDD 5.4.5.4 Liaison Director, I&S Department
PDD 5.4.5.5 Liaison Director, WEB Department
PDD 6.1 Objective
Stimulates the development and implementation of specific programs of professional development that meets the needs of Society members and contributes to advancing the science and technology of instrumentation, systems, and automation.
PDD 6.2 Responsibilities
Acts as a focal point within the Professional Development Department for all activities relating to assigned area of responsibility.
PDD 6.3 Organization
PDD 6.3.1 Standing Committees are responsible to and report to the Vice President of Professional Development, but actively work with ISA Staff in an oversight and advisory capacity. Each standing committee is chaired by a Department Director. The Director shall be prepared to deliver reports, advice, and recommendations within 30 working days of request by the Chairman.
PDD 6.3.2 The Committee members and the Chairman are appointed by the Vice President of Professional Development to serve one-year terms. The Chairman shall serve as a Director of the Professional Development Department and shall have significant experience in the Professional Development Department and with its professional development programs.
PDD 6.3.3 Committee members shall be sought who have a background in business management and/or instrumentation, systems, and automation and who have an understanding of professional development principles. In addition, the following specific qualifications are required:
PDD 6.3.3.1 Does not serve as advisor, consultant, or employee of any competitive provider of professional development products or services.
PDD 6.3.3.2 Is aware of research and advancing developments in instrumentation, systems, and automation and applications technologies.
PDD 6.3.3.3 Members shall be sought to provide balanced representation of experience.
PDD 6.3.3.4 The member’s willingness to attend all regular and specially scheduled meetings will be a consideration for selection.
PDD 6.4 Administration
PDD 6.4.1 Each Committee will meet at least one time each year and may meet more frequently at the Chairman’s discretion. The meeting agendas shall be prepared and approved by the Committee Chairman and the Vice President of Professional Development. A staff person shall be designated by the Executive Director to serve as Secretary to the Committee. Minutes of meetings shall be recorded by the Secretary. All minutes and reports shall be considered ISA business confidential and distribution shall be at the discretion of the Chairman. Files of minutes and reports shall be maintained by the Secretary.
PDD 6.4.2 Normal administrative expense of the Committee – postage, stationery, and other incidentals – will be budgeted.
PDD 6.4.3 Members may be removed by the Vice President of Professional Development.
PDD 7.1 Objectives
Advises the Vice President of Professional Development on policies and practices of training programs delivered in classrooms and using various electronic or digital media that will meet or exceed member expectations; and advises on how well the training products and services are meeting policies and performance goals that are approved by the ISA Executive Board.
PDD 7.2 Duties
PDD 7.2.1 Develops and recommends to the Executive Board, through the Department Vice President, standards and policy statements in the area of training and educational program development.
PDD 7.2.2 Advises and serves as a resource to Society units, volunteer personnel and staff in carrying out responsibilities related to training and education development.
PDD 8.1 Objectives
Advises the Vice President of Professional Development on policies and practices of ISA participation in ABET, establishing and maintaining model curricula, and educating students on career and educational opportunities that will meet or exceed member expectations; and advises on how well these programs are meeting policies and performance goals that are approved by the ISA Executive Board.
PDD 8.2 Duties
PDD 8.2.1 Develops and recommends to the Executive Board, through the Department Vice President, standards and policy statements in the area of institutional program development.
PDD 8.2.2 Advises and serves as a resource to Society units, volunteer personnel and staff in carrying out responsibilities related to institutional program development.
PDD 9.1 Objectives
PDD 9.1.1 Advises the Vice President of Professional Development on policies and practices of certification programs that will meet or exceed member expectations; and advises on how well the certification programs are meeting policies and performance goals that are approved by the ISA Executive Board.
PDD 9.1.2 To establish and promulgate requirements, standards and procedures, including the development and administration of written examinations and the initial and continued certification of qualified individuals;
PDD 9.1.3 To bestow public recognition on those individuals who fulfill the requirements for certification, as established by the ISA Certification Board;
PDD 9.1.4 To support reliance on ISA credentials by employers and regulatory bodies;
PDD 9.1.5 To promote practice of the certified specialist in accord with the ISA Code of Ethics;
PDD 9.1.6 To acquire, develop, disseminate and preserve data and other valuable information relative to the functions and activities of the ISA Certification Board.
PDD 9.2 Membership
PDD 9.2.1 Composition
The Certification Board consists of members from the following representative areas: one to three members from each certification program, depending on its size and scope (as defined in the Regulations); one member from the Industries & Science Department; one member from the Automation and Technology Department; two members from the Professional Development Department; and one member from the Executive Board. The Certification Board appoints one member to represent the public.
PDD 9.2.2 Appointment of Certification Program Representatives
Each certification committee selects its member(s) of the Certification Board.
PDD 9.2.3 Appointment of Department Representatives
The I&S, A&T and PD Department Vice-Presidents shall appoint the representative(s) of their respective departments to the Certification Board.
PDD 9.2.4 Appointment of Executive Board Member
The Executive Board appoints one of its members to the Certification Board. This member should be selected from a representative group other than departments mentioned in PDD 6.2.1.
PDD 9.2.5 Alternates
An alternate member of the Certification Board shall be named for each of the board members listed in Section 6.2.1, except for the public member. Alternate members will be selected as described in PDD 6.2.2, 6.2.3, and 6.2.4. Alternate members will receive meeting notices and may attend any Certification Board meeting, but are allowed to vote only in the absence of regular members.
PDD 9.2.6 Terms of Office
Each member of the Certification Board takes office at the conclusion of the annual fall meeting of ISA. Members are appointed for a single two-year term and may be appointed for up to two additional consecutive two-year terms.
PDD 9.2.7 Vacancies
If a vacancy occurs on the Certification Board, a replacement for the remainder of the member’s term shall be selected as described in PDD 6.2.2, 6.2.3 or 6.2.4 as appropriate.
PDD 9.2.8 Confidentiality and Conflicts of Interest
At the commencement of his or her term of office, each Member signs a statement agreeing that as a member he/she will not disclose any confidential information of the Certification Board. Each member further agrees to fully and promptly disclose to the Certification Board any existing or potential conflict of interest the member may have, of either a personal, professional, business, or financial nature. After full disclosure, the Certification Board determines whether or not the member is recused from voting on any matter involving the conflict. Breach of either the confidentiality or conflict of interest agreement constitutes good cause for a member’s removal from office.
PDD 9.3.1 Responsibilities
The Certification Board is responsible for the conduct of the ISA specialty certification program. Its functions include but are not be limited to defining specialty certification areas, establishing the initial eligibility and on-going certification requirements, approving test development specifications of specialty certification programs, approving the passing scores for specialty certification examinations using a criterion-referenced methodology, establishing procedures for appeals and disciplinary actions, recommending examination and other fee structures, recommending a budget for Certification Board operations, certifying that applicants have met the certification criteria, maintaining records of certified individuals and examination results, and establishing polices and procedures for the management of the Certification Board.
PDD 9.3.2 Authority
The Certification Board has the authority to implement the responsibilities described in Section 6.3.1 in a manner consistent with established ISA polices and procedures. The Certification Board, when necessary, may make recommendations to ISA on the use and selection of consultants or contractors.
PDD 9.3.3 Conduct of Operations
The Certification Board adopts policies and procedures that are in accordance with guidelines and standards applicable to certification agencies.
PDD 9.4 Meetings
PDD 9.4.1 Meetings
The annual business meeting of the Certification Board is held at the fall meeting of ISA at the time and date set by the Certification Board. The Certification Board may at any time schedule additional meetings, including telephone conference calls, to conduct its business.
PDD 9.4.2 Quorum
A quorum consists of a majority of members or their alternates.
PDD 9.4.3 Voting
PDD 9.4.3.1 Voting by proxy is not permitted.
PDD 9.4.3.2 Approval of Certification Board policies and procedures requires a majority vote of all members.
PDD 9.4.3.3 In addition to voting in person at a meeting, voting by mail or telephone is permitted.
PDD 9.4.4 Agenda
A member who wishes to place items on the agenda of any meeting of the Certification Board sends the items to the ISA staff member providing support to the ISA Certification Board or another individual designated by the Chair for receipt no later than 30 days before the meeting date.
PDD 9.4.5 Rules of Order
The rules of order in the current edition of Robert’s Rules of Order governs the conduct of all Certification Board meetings.
PDD 9.5 Officers
The officers of the Certification Board are a Chair and Vice-Chair who are appointed from among the Certification Board members by the Professional Development Department Vice President. The Chair and Vice-Chair participate in all Certification Board discussions and vote. The Chair serves as a Director ex-officio of the Professional Development Department.
PDD 10.1 Objectives
The aim of the ISA Leadership Development Program is to offer to volunteer personnel a well planned cycle of continuous learning opportunities that will enable them to perform with competence and satisfaction their leadership roles within ISA. The program provides progressive levels of training and development in the concepts, skills, values and attitudes required for leadership effectiveness. It also prepares the volunteer leader for assuming increasing degrees of responsibility as he or she advances along leadership career paths in ISA. The program is designed to develop the leadership potential of volunteers by incorporating a flexible mix of group-directed and individualized learning activities, including workshops, conferences, tutorials and independent study, employing a variety of instructional methods and audio-visual resources.
A Code of Standard Leadership Practices was adopted by the Leadership Development Committee and approved by the ISA Executive Board in 1990. (See Executive Board MOP, Appendix I)
PDD 10.2 Duties
PDD 10.2.1 Develops and recommends to the Board of Department Vice Presidents and the Executive Board, through the Department Vice President, standards and policy statements in the area of leadership development.
PDD 10.2.2 Advises and serves as a resource to Society units, volunteer personnel and staff in carrying out responsibilities related to leadership development.
PDD 10.2.3 Develops and recommends to the Executive Board leadership development goals and activities for the Society.
PDD 10.2.4 Evaluates leadership development programs at all levels of the Society.
PDD 11.1 Objectives
To provide oversight and direction to the committees authorized to carry out and execute the programs, services and activities sponsored by ISA for students and faculty related to the academic programs supporting the ISA mission. Further, to make recommendations to the Professional Development Department on the general state of student affairs including the addition or modification of programs that could enhance or improve ISA’s offerings to students and faculty worldwide.
PDD 11.2 Organization
The CSA consists of the chairs and vice chairs of the committees that comprise the Council: International Student Competition committee, Student Section Support Committee, and the Student Scholarship Activities Committee, plus a representative from the Board of District Vice Presidents and at-large members as needed and appointed by the CSA Chair. The CSA reports to the PDD.
PDD 11.3 Meetings
The CSA will meet at least once a year during a President’s Meeting. It may however choose to meet at other times during the year, and through other means, such as email list or teleconference, as needed. The CSA will select a chair each year from among the committee chairs serving on it.
PDD 11.4 International Student Competition Committee
PDD 11.4.1 Purpose & Objectives
The purpose of this committee is to establish the International Student Competition as an integral part of ISA’s Student Program, and to provide responsible oversight for guidelines, rules and procedures that provide structure and direction for the International Student Competition, to assure that the scope of the competition is international and to serve in the role of ombudsman for the competition.
PDD 11.4.2 Duties
PDD 11.4.2.1 To maintain the image of ISA, while creating an appropriate atmosphere for the competition.
PDD 11.4.2.2 To assure that material in the database for competition questions is current.
PDD 11.4.2.3 To serve as a resource for questions and concerns related to the competition.
PDD 11.4.2.4 To assure that the competition is funded.
PDD 11.4.2.5 To provide leadership to the Student Program Committee(s) of applicable Conference & Exhibit
Host Committee(s), which are responsible for student activities at appropriate events.
11.4.3 Organization & Administration
11.4.3.1 The International Student Competition Committee is a standing committee of the Council of Student Affairs, which reports to the Professional Development Department. The Vice President for the Professional Development Department appoints a Chair for a one-year term. The Chairman may be re-appointed for one additional term. A Vice Chair is also appointed by the Vice President for the Professional Development and may also be re-appointed for a second term. The Vice President for the Professional Development Department shall also appoint the other members of the Committee for terms beginning concurrently with his or her term as Vice President.
11.4.3.2 In addition to the Chair, the Committee shall be composed of other appropriate ISA members who bring expertise, information, knowledge, and interest useful to a successful competition--i.e., those familiar with instrumentation curricula who can assist with maintenance of the questions database; technical experts to facilitate the skills portion of the competition; individuals with enthusiasm to motivate interest and participation; and those with vision to ensure continuation of the program.
11.4.3.3 Normally, those committee members residing in the District of the annual TECH/EXPO Event will serve on the Student Program Committee of the Host Committee. While serving on the Student Program Committee, they will provide leadership for facilitating the Competition.
PDD 11.5 Student Section Support Committee
PDD 11.5.1 Objectives
The purpose of this committee is to provide support and direction to ISA’s student Sections ensuring that adequate benefits and services exist for students and that active faculty advisors are in place and are in contact with their ISA staff administrator. To facilitate the successful conduct of ISA’s Student Sections, helping them with programming, member recruitment, and understanding the benefits and privileges available to them as ISA student members.
PDD 11.5.2 Duties
PDD 11.5.2.1 To assist Student Sections with programming, member recruitment, newsletter and website communications, and any other program or service which would enhance or add value to a student’s ISA membership and academic pursuits.
PDD 11.5.2.2 To maintain the image of ISA by ensuring that all ISA student Sections are viable and active.
PDD 11.5.2.3 To recommend changes to improve support and service to ISA’s student Sections.
PDD 11.5 .2.4 To recommend to the Board of District Vice Presidents the chartering of student groups that meet the requirements for the establishment of a student Section, and de-chartering of perennially inactive student Sections or those no longer meeting the requirements for continuing as an ISA student Section.
PDD 11.6 Student Scholarship Activities Committee
PDD 11.6.1 Objectives
The purpose of this committee is to discuss and define procedures and criteria for the award of undergraduate and graduate scholarships to students pursuing a degree in instrumentation, systems, and automation or a related field. The scholarships are funded by the ISA Educational Foundation. The committee reviews scholarship applications and presents a list of nominees to the VP of Professional Development and the Executive Board for approval.
PDD 11.6.2 Duties
PDD 11.6.2.1 To establish expected criteria for the award of ISA scholarships.
PDD 11.6.2.2 Review scholarship applications according to the established guidelines and present nominees for approval of the ISA Executive Board.
PDD 12.1 Objectives
This Board works with qualifying universities that offer masters degree coursework via distance education, in an instrumentation, systems, and automation discipline. The Board’s objective is to establish an awareness of such programs and encourage continued professional development of ISA members and others pursuing a career in instrumentation, systems, and automation.
PDD12.2 Duties
PDD 12.2.1 Develops criteria for acceptance of universities to the consortium and monitors compliance with established guidelines.
PDD12.2.2 Promotes the consortium university programs to ISA members and others.
PDD 12.3 Members
The Consortium Board is appointed by the Vice President of Professional Development and composed of the Director, two industry leaders, a member from the Professional Development Department and a member from the Publications Department. In addition each participating consortium university will appoint a liaison representative to the Consortium Board who will serve on the Board, ex-officio, as a non-voting Board member.
PDD 13.1 Purpose
The purpose of the ISA Educational Foundation is to obtain, manage, and distribute scholarships and other education related awards to undergraduate and graduate students pursuing a degree in instrumentation, systems, and automation or a related discipline.
PDD 13.2 Governing Body
The governing body of the ISA Educational Foundation shall be the Educational Foundation Board, which shall manage all activities and affairs of the Foundation and exercise all its lawful powers. The number of Educational Foundation Board members shall be set annually at the discretion of the ISA Executive Board but shall be no fewer than a total of four. Board members shall serve terms of one year. The members of the Educational Foundation Board shall be nominated by the Board Chairman and approved by the ISA Executive Board. A Board member may resign by written notice to the Board Chairman. The resignation shall be effective upon its receipt by the Foundation or at a subsequent time specified in the notice of resignation. In the case of any vacancy on the Board, the Foundation Board Chairman, in consultation with the ISA President, may appoint an acting Board member to hold office until the next regular meeting of ISA’s Executive Board.
Board members should have broad-based, executive-level experience in the field of instrumentation, systems, and automation in order to provide strong, farsighted direction to the Foundation and help ensure its objectives are met properly and its funds administered wisely.
PDD 13.3 Meetings
The annual meeting of the Educational Foundation Board will be held at the ISA Annual Conference and Exhibition. Regular and special meetings of the Educational Foundation Board may be called by the Chairman. A majority of the members then in office shall constitute a quorum for the transaction of business. Meetings of the Educational Foundation Board shall be presided over by the Chairman.
PDD 13.4 Government
ISA’s Executive Board shall control the general policies of the ISA Educational Foundation through its powers to nominate and elect the Board members and to amend these governance policies.
PDD 13.5 Chairman
The Chairman shall be nominated by the Society President and approved by ISA’s Executive Board on an annual basis and can serve consecutive terms. Subject to the direction and control of the Educational Foundation Board, the Chairman shall be in charge of the business and affairs of the Foundation and shall see that the resolutions and directives of the Board are carried into effect except in those instances in which responsibility is assigned to some other person by the Board. In general, the Chairman shall discharge all duties incident to the office of Chairman and such other duties as may be prescribed by the Board.
PDD 13.6 ISA Treasurer
The ISA Treasurer shall serve as an ex-officio member of the Educational Foundation Board and serve as Treasurer of the Educational Foundation. The ISA Treasurer shall have custody of the funds and securities of the Foundation and shall keep full and accurate accounts of receipts and disbursements in books belonging to the Foundation and shall deposit all monies and other valuable effects in the name and to the credit of the Foundation in such depositories as may be designated by the Educational Foundation Board. He or she will disburse the funds of the Foundation, taking proper vouchers for such disbursements, and shall render to the Chairman and Educational Foundation Board, at the annual meeting of the Board, or whenever they may require it, an account of all his transactions as Treasurer of the financial condition of the Foundation.
PDD 13.7 Secretary
ISA’s Director of Education Services, or any staff successor, will serve, ex-officio, as Secretary of the Foundation. The Secretary shall attend all meetings of the Board and record all votes and the minutes. The Secretary shall give or cause to be given notice of all meetings of the Board for which notice may be required, and shall perform such other duties as may be prescribed by the Board or by the Chairman.
PDD 13.8 Amendment to the Procedures
The ISA Educational Foundation procedures may be amended, repealed, or superseded only by majority vote of ISA’s Executive Board. Amendment of the procedures may be proposed to ISA’s Executive Board by a two-thirds vote of the Foundations Board.
The Foundation is a subordinate of ISA and is subject to its authority. ISA’s Executive Board has plenary power, by majority vote, to nullify or alter provisions of the Educational Foundation Bylaws or to nullify actions by the Foundation’s Board if it determines that such provisions or actions are injurious to ISA or its subordinates. The fiscal year of the Foundation shall be January 1 to December 31.
PDD 13.9 Records and Limitation of Activities
The Foundation shall keep correct and complete books and records of income and expenditures. These records, as well as minutes and recorded actions of its Board shall be kept by the Secretary at the Foundation’s designated office.
Upon the termination or dissolution of the Foundation, after paying or making provision for the payment of all liabilities of the Foundation, the remaining assets shall be distributed to the Society, or if the Society no longer qualifies, than an organization organized and operated exclusively for charitable, educational, or scientific purposes under Section 501(c)(3) of the Internal Revenue Code that conducts a program of that is similar in mission to that of the Foundation, as determined by the ISA Executive Board.
The ISA Educational Foundation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt under Section 501(c)(3) and 170(c)(2) of the U.S. Internal Revenue Code and its regulations as they now exist or as they may be amended. Neither the Foundation nor its officers or members, shall engage in any attempt to influence the course of legislation, in any nation or any subdivision; engage in any political activities or campaign on behalf of any candidate for public office; or spend funds for any such activities or propaganda in any nation or subdivision on behalf of or as a representative of the Foundation, ISA, or any other organization funded by ISA.
PDD 14.1 Policy
It is ISA policy to assist in the travel expenses of Society members duly appointed or delegated to attend inter-organizational meetings within the scope of interest of the Professional Development Department and which serve to benefit the interests of the Department and the Society as a whole.
PDD 14.2 Travel Reimbursement
PDD 14.2.1 Individuals authorized as delegates or representatives to approved organizations, and who are ISA members may receive reimbursement for round trip (supersaver or other economy class) transportation between their airport and the location of the organization’s meeting. As a maximum, only actual receipted ticket cost will be reimbursed. Pre-authorized reimbursement may also be provided for hotel room cost during the meeting consistent with, and limited to, the Department’s approved annual meetings’ budget and availability of such funds.
PDD 14.2.2 Appointed or designated liaison representatives shall be authorized to apply for reimbursement.
PDD 14.2.3 Normally, authorized representatives shall receive support for only one meeting per year. Specific exceptions are agreed to by the Department’s Vice-President and Director of recommending committee or sub-committees.
PDD 14.2.4 Authorized representatives shall receive reimbursement only on receipt within 30 days of meeting close by the Department Vice President and Committee or Sub-Committee Director of a detailed report of the meeting. The report will include, but not be restricted to: evaluation of meeting’s results; impact of meeting on activities of Department and the Society. Appropriate vouchers and receipts in support of claimed expenses shall be provided within 30 days of meeting close. Claims received after 30 days will be invalid and not considered.
PDD 14.2.5 Authorized representatives shall be able to receive reimbursement (consistent with the above) only to attend meetings 200 miles or more from their home.
PDD 14.2.6 Requests for expense reimbursement shall be made to the Department Vice President by the Committee or Sub-Committee Director at the President’s Summer Meeting in the year preceding the year of expected travel. Requests will consist of the preliminary details of meeting (agenda, purpose of attendance) and estimated expenses.
PDD 14.3 Funding Meeting Attendance
Authorization of funds shall be consistent with the limits of the Department’s approved meetings attendance budget and availability of funds.
PDD 14.3.1 Funding of inter-organizational meetings and functions shall be authorized only if liaison attendance serves the interests of the Society and the Professional Development Department.
PDD 14.3.2 Requests shall be reviewed and approved by the Professional Development Department Vice President and Committee or Sub-Committee Director. Expense vouchers and Travel Request Authorization Forms shall be provided to Committee and Sub-Committee Directors and the Department Vice President.